# 15Five + BambooHR integration > Automate employee data sync between your performance management and HR systems — no manual reconciliation, no stale records. **Canonical page:** https://tray.ai/connectors/15five-bamboohr-integrations/ **15Five connector:** https://tray.ai/connectors/15five-integrations/ **15Five documentation:** https://tray.ai/documentation/connectors/service/15five **BambooHR connector:** https://tray.ai/connectors/bamboohr-integrations/ **BambooHR documentation:** https://tray.ai/documentation/connectors/service/bamboohr ## Overview 15Five and BambooHR show up in most modern HR stacks for good reason — 15Five handles continuous performance management and employee engagement, while BambooHR holds the system of record for employee data and HR workflows. But when the two run independently, HR teams end up manually reconciling employee records, hand-adding new hires to performance cycles, and chasing down data across disconnected systems. Integrating 15Five with BambooHR through tray.ai cuts through that friction so employee information flows between both systems automatically — accurate, timely, and actually useful. Connecting 15Five and BambooHR gives you a unified view of your workforce: core HR data like job titles, departments, and managers living in BambooHR alongside performance check-ins, OKRs, and engagement scores in 15Five. When a new hire appears in BambooHR, they're automatically provisioned in 15Five and dropped into the right performance cycle — no manual setup. When someone changes roles or managers, that update flows into 15Five immediately so reporting structures and check-in relationships don't go stale. The integration cuts HR administrative work, prevents the data inconsistencies that erode manager trust, and means people managers always have the context they need without toggling between platforms or running error-prone manual exports. ## Use cases ### Automated New Hire Provisioning into 15Five When a new employee is created in BambooHR, tray.ai automatically provisions them in 15Five with the correct department, manager, and role. New hires get included in performance check-in cycles from day one without HR manually setting up each user. This closes the common gap where employees are onboarded in BambooHR but don't appear in 15Five for days — or weeks. - New employees enter their first performance cycle on time, which matters more than most teams realize - HR teams skip hours of manual user setup across both platforms - Employee data is consistent across HR and performance systems from the moment of hire ### Real-Time Employee Profile Updates Across Systems When an employee's job title, department, location, or manager changes in BambooHR, tray.ai pushes those updates to 15Five automatically. Performance reporting structures, check-in relationships, and OKR alignments stay accurate without anyone duplicating data entry. Managers see current team compositions and reporting hierarchies in 15Five — not last month's org chart. - No more mismatched employee data between HR and performance systems - Manager-employee relationships in 15Five stay accurate after every org change - Reduces compliance risk from outdated records sitting in performance management workflows ### Automated Offboarding and Deprovisioning When an employee is marked terminated or inactive in BambooHR, tray.ai deactivates their 15Five account right away — removing them from active performance cycles and check-in workflows without delay. Departed employees stop receiving performance notifications, and you stop paying for their license seat. HR teams no longer need to cross-reference departure dates across multiple systems. - Immediate deactivation of departed employees across both platforms - Cuts unnecessary 15Five seat costs for inactive users - Keeps ex-employees out of active performance workflows ### Syncing Manager Relationships for Accurate Performance Hierarchies BambooHR is where manager-employee relationships live, but 15Five depends on those same relationships to route check-ins and performance reviews correctly. tray.ai keeps the two in sync so any manager change in BambooHR is reflected in 15Five's reporting structure right away. The right managers get their direct reports' check-ins and review submissions without anyone manually reassigning them. - Performance reviews and check-ins always route to the correct manager - No orphaned check-ins when managers transition - HR admins stop manually updating reporting relationships in two separate systems ### Department and Group Synchronization for Targeted Engagement 15Five uses groups and departments to segment engagement surveys, OKR visibility, and performance cycles. Syncing department data from BambooHR into 15Five via tray.ai means engagement initiatives and performance programs always reach the right employee cohorts — automatically. When employees move between departments in BambooHR, their 15Five group memberships follow. - Engagement surveys and OKRs reach the correct employee segments every time - Department-level performance analytics in 15Five reflect accurate headcount - No manual group management in 15Five after each org restructure ### Performance Data Export to BambooHR for Unified HR Records Performance signals from 15Five — review completion status, engagement scores, high-five recognitions — can be written back into BambooHR custom fields so HR teams have a full picture of employee health without leaving their HRIS. tray.ai handles this on a scheduled or event-driven basis. HR business partners can pull performance trends alongside compensation history, tenure, and other HR data in one place. - HR leaders get a complete view of employee performance inside BambooHR - Performance data feeds into compensation planning and promotion decisions - Less context-switching for HR business partners managing both systems ### Triggering Performance Review Cycles Based on BambooHR Milestones BambooHR tracks employee milestones — end-of-probation dates, work anniversaries, role change effective dates. tray.ai monitors those milestones and triggers the right performance review cycle or check-in cadence in 15Five at exactly the right moment. Milestone-based reviews happen consistently and on time instead of getting manually scheduled — or forgotten — by HR. - Probationary and anniversary reviews launch automatically on the correct date - Managers get timely prompts to have milestone-based performance conversations - Every employee gets the same review experience regardless of their start date ## Templates ### New Employee in BambooHR → Provision User in 15Five This template watches BambooHR for newly created employee records and automatically creates a matching user in 15Five with the right department, manager, location, and role data. The new employee gets enrolled in the appropriate performance group and check-in cycle — no manual HR intervention needed. Connectors used: BambooHR, 15Five ### BambooHR Employee Update → Sync Profile Changes to 15Five This template listens for field-level changes on employee records in BambooHR — job title, department, manager, location — and pushes those updates to the matching user profile in 15Five. Both platforms stay in sync without anyone touching a spreadsheet. Connectors used: BambooHR, 15Five ### BambooHR Termination → Deactivate 15Five User When an employee's status changes to terminated or inactive in BambooHR, this template deactivates their 15Five account, removes them from active performance cycles, and logs the offboarding action for audit purposes. Connectors used: BambooHR, 15Five ### 15Five Review Completion → Update BambooHR Custom Field Once a performance review cycle closes in 15Five, this template writes the review completion status and summary score back to a designated custom field on the employee's BambooHR profile — giving HR teams a single record of performance data alongside everything else they track. Connectors used: 15Five, BambooHR ### BambooHR Work Anniversary → Trigger 15Five Milestone Review This template monitors BambooHR for upcoming employee work anniversaries and automatically initiates a milestone-based performance review or check-in prompt in 15Five ahead of the date — so every employee gets a consistent recognition and reflection moment, not just the ones whose managers remember. Connectors used: BambooHR, 15Five ### BambooHR Department Sync → Update 15Five Groups This template runs on a schedule, comparing department memberships between BambooHR and 15Five and automatically adding or removing employees from the right 15Five groups to match the current org structure in BambooHR. Connectors used: BambooHR, 15Five ## Challenges Tray.ai solves ### Keeping Employee Records in Sync Across Two Separate Systems BambooHR and 15Five each maintain their own employee data with no native bi-directional sync. When HR updates records in BambooHR — promotions, manager changes, location shifts — those changes don't flow to 15Five automatically. The result is mismatched data, broken reporting hierarchies, and managers looking at team information that's weeks out of date. **How Tray.ai helps:** tray.ai uses real-time, event-driven triggers on BambooHR record changes and maps field values directly to 15Five user attributes. Every update propagates within minutes — no manual exports, no spreadsheet reconciliation. ### Managing the Full Employee Lifecycle Without Manual Touchpoints Onboarding and offboarding requires coordinated actions across BambooHR and 15Five, but most HR teams still rely on manual checklists. A new hire missed in 15Five misses their first check-in cycle. A terminated employee left active in 15Five keeps receiving notifications and consuming a paid license seat. **How Tray.ai helps:** tray.ai automates the full lifecycle — creating users in 15Five when new hires appear in BambooHR, deactivating accounts the moment a termination is recorded. HR teams get a zero-touch process without having to think about it. ### Handling Custom Fields and Non-Standard Data Mappings Every company configures BambooHR and 15Five differently — unique custom fields, department taxonomies, group naming conventions that don't map cleanly out of the box. Standard point-to-point integrations tend to break the moment an organization customizes its HR data model, and then someone has to fix it. **How Tray.ai helps:** tray.ai's flexible data mapper lets teams build custom field transformations and conditional logic that translate BambooHR's data structure into exactly what 15Five expects — custom fields, lookup tables, dynamic group assignments — without writing code. ### Bi-Directional Data Flow Without Creating Circular Updates Pushing data from BambooHR to 15Five and back again introduces real risk: a change in one system triggers an update in the other, which triggers another update back, and suddenly you have a loop corrupting data or spinning up runaway automation cycles. **How Tray.ai helps:** tray.ai's workflow logic lets teams add conditional checks, idempotency controls, and change-detection filters that stop circular writes before they start. Each workflow fires only when a genuine change is detected, so bi-directional sync stays clean and predictable. ### Scaling the Integration as the Organization Grows Going from 50 to 500 employees means a lot more BambooHR changes hitting 15Five — mass onboarding events, reorgs, global team expansions. A brittle integration built on simple webhooks or manual processes won't hold up under that load without errors or data loss. **How Tray.ai helps:** tray.ai is built for high-volume event processing, with error handling, retry logic, and workflow monitoring included. Whether you're processing one record or a thousand, the integration doesn't buckle. ## Learn more - Intelligent Integration: https://tray.ai/platform/intelligent-ipaas/ - Merlin Agent Builder: https://tray.ai/platform/merlin-agent-builder/ - Agent Gateway for MCP: https://tray.ai/platform/agent-gateway/ - Book a demo: https://tray.ai/contact/