# Everhour + Asana integration > Connect Everhour and Asana to keep project timelines, budgets, and task data in sync — no manual updates required. **Canonical page:** https://tray.ai/connectors/everhour-asana-integrations/ **Everhour connector:** https://tray.ai/connectors/everhour-integrations/ **Everhour documentation:** https://tray.ai/documentation/connectors/service/everhour **Asana connector:** https://tray.ai/connectors/asana-integrations/ **Asana documentation:** https://tray.ai/documentation/connectors/service/asana ## Overview Everhour and Asana are a natural pairing for teams that need to manage work and measure the time it takes to complete it. Asana handles project planning, task assignments, and milestone tracking, while Everhour adds granular time tracking and budget visibility on top of that structure. Together, they give project managers and finance teams a complete picture of how effort translates into outcomes. When Everhour and Asana run separately, project managers end up manually reconciling task lists with time logs — a slow, error-prone process that hides true project costs. Connect the two and time entries flow automatically against the right Asana tasks, project budgets update in real time, and team capacity data stays current. Finance teams get accurate billing data without chasing spreadsheets, and project leads can spot overruns before they get expensive. Cutting out double-entry improves accountability and gets the right data to the right people when they actually need it. ## Use cases ### Auto-Create Everhour Projects from New Asana Projects Whenever a new project is created in Asana, automatically provision a matching project in Everhour with the same name, budget, and team members. Time tracking is ready to go the moment work begins, with no lag between project kickoff and cost visibility. - Eliminates manual project setup in Everhour for every new Asana initiative - Keeps budgets and team assignments consistent across both platforms from day one - Reduces the risk of unbilled or untracked hours during project ramp-up ### Sync Asana Task Completions with Everhour Time Summaries When an Asana task is marked complete, automatically pull the associated Everhour time log and attach a summary as a task comment or custom field update. Project managers get instant visibility into how long each deliverable actually took, right inside Asana. - Adds actual time data to completed Asana tasks without leaving the platform - Enables post-project analysis of estimation accuracy versus reality - Surfaces time trends on finished work to support continuous improvement ### Trigger Budget Alerts When Everhour Hours Approach Asana Project Limits Monitor Everhour budget consumption continuously and trigger a notification or Asana task when a project hits a defined threshold — say, 75% or 90% of allocated hours. Teams can course-correct before overruns happen rather than discovering the problem after the fact. - Flags budget risk before projects exceed allocated hours - Creates a trackable Asana task for budget review so nothing gets missed - Keeps clients and stakeholders informed with timely, automated updates ### Log Daily Time Reports as Asana Project Status Updates Each day or week, automatically compile Everhour time reports for active projects and post a summarized update to the corresponding Asana project's status feed. Stakeholders stay current on hours logged without project managers having to pull and share reports manually. - Saves project managers hours each week previously spent on manual status reporting - Keeps Asana project statuses accurate and up to date with real effort data - Builds client and executive confidence through consistent, data-backed updates ### Sync New Asana Tasks to Everhour for Individual Time Tracking When a new task is added to a tracked Asana project, automatically create the corresponding task entry in Everhour so team members can log time against it immediately. Every discrete unit of work gets a time-tracking counterpart without any manual intervention. - Guarantees every Asana task is trackable in Everhour from the moment it's created - Reduces setup friction for individual contributors who track time daily - Improves data completeness and reduces gaps in project time records ### Generate Weekly Utilization Reports from Everhour and Surface Them in Asana At the end of each week, automatically pull team utilization data from Everhour and create or update a dedicated Asana task or project with a structured utilization summary. Resource managers can quickly identify overloaded or underutilized team members and rebalance assignments accordingly. - Gives resource managers a weekly view of capacity without manual report generation - Creates a permanent record of utilization trends directly within Asana - Supports data-driven staffing decisions and workload balancing ### Sync Asana Assignee Changes to Everhour Team Member Assignments When a task is reassigned in Asana, automatically update the corresponding Everhour entry to reflect the new assignee. Time tracking ownership stays accurate and hours don't end up logged against the wrong team member. - Maintains accurate ownership of time entries when work is redistributed - Eliminates the manual overhead of updating assignments in two systems separately - Keeps payroll, billing, and performance data tied to the correct individuals ## Templates ### New Asana Project → Create Everhour Project with Budget Automatically creates a matching Everhour project — complete with budget limits and team member access — every time a new project is added in Asana, so cost tracking is ready from day one. Connectors used: Asana, Everhour ### Completed Asana Task → Append Everhour Time Log as Task Comment When an Asana task is marked complete, fetches the accumulated time log from Everhour and posts a formatted time summary as a comment on the completed task for immediate reference. Connectors used: Asana, Everhour ### Daily Everhour Time Report → Asana Project Status Update Runs on a scheduled daily or weekly basis to pull Everhour time summaries per project and write a formatted status update to the matching Asana project, keeping all stakeholders informed automatically. Connectors used: Everhour, Asana ### Everhour Budget Threshold Reached → Create Asana Alert Task Monitors Everhour project budgets and automatically creates a high-priority Asana task assigned to the project lead whenever a project crosses a defined budget consumption percentage. Connectors used: Everhour, Asana ### New Asana Task in Tracked Project → Create Everhour Task Entry Whenever a task is added to a designated Asana project, automatically mirrors it in Everhour so team members can begin logging time immediately without any manual setup. Connectors used: Asana, Everhour ### Weekly Everhour Utilization Summary → Asana Team Capacity Task Every week, compiles team utilization data from Everhour and creates or updates a structured Asana task summarizing capacity and workload distribution so resource managers can act on the data immediately. Connectors used: Everhour, Asana ## Challenges Tray.ai solves ### Keeping Task IDs Consistent Across Both Platforms Asana and Everhour use different internal identifiers for tasks and projects, making it hard to reliably map records between systems — especially when tasks are renamed, duplicated, or moved between projects. **How Tray.ai helps:** Tray.ai's data mapping tools let you store and reference Asana task IDs alongside Everhour identifiers using persistent data stores, so lookups stay accurate even as records change across both platforms. ### Handling Retroactive Time Entry Updates Team members often edit or delete Everhour time entries after the fact, which can leave Asana task comments or status updates showing outdated totals if the integration only captures the initial log event. **How Tray.ai helps:** Tray.ai workflows can re-query Everhour on a schedule and overwrite or append updated totals to Asana, so data flowing into Asana always reflects the current state rather than a historical snapshot. ### Filtering Projects That Should and Should Not Sync Not every Asana project needs Everhour tracking. Internal meetings, admin tasks, or template projects may need to be excluded, and blanket sync logic can pollute Everhour with irrelevant entries. **How Tray.ai helps:** Tray.ai's conditional logic and filter steps let you define precise rules — such as checking for a specific Asana custom field value or project tag — to determine which projects trigger Everhour actions and which get skipped. ### Managing API Rate Limits During High-Volume Syncs Organizations with large teams and many concurrent projects can hit Everhour or Asana API rate limits when syncing time data in bulk, particularly during end-of-week reporting runs or project closeouts. **How Tray.ai helps:** Tray.ai handles rate limiting through built-in retry logic, request throttling, and queue management — so bulk sync workflows complete reliably without triggering API errors or dropping data. ### Ensuring Accuracy When Team Members Work Across Multiple Projects When someone logs time in Everhour across several concurrent Asana projects, associating the correct hours with the right project and task gets complicated fast, especially if naming conventions are inconsistent. **How Tray.ai helps:** Tray.ai lets you build validation steps that cross-reference Everhour project and task names against Asana records, flagging mismatches for review and applying normalization rules to enforce consistent naming before data is written. ## Learn more - Intelligent Integration: https://tray.ai/platform/intelligent-ipaas/ - Merlin Agent Builder: https://tray.ai/platform/merlin-agent-builder/ - Agent Gateway for MCP: https://tray.ai/platform/agent-gateway/ - Book a demo: https://tray.ai/contact/