# G-Suite + BambooHR integration > Stop doing HR admin by hand. Sync employee data, provision accounts, and automate onboarding and offboarding between G-Suite and BambooHR. **Canonical page:** https://tray.ai/connectors/g-suite-bamboohr-integrations/ **G-Suite connector:** https://tray.ai/connectors/g-suite-integrations/ **G-Suite documentation:** https://tray.ai/documentation/connectors/service/g-suite **BambooHR connector:** https://tray.ai/connectors/bamboohr-integrations/ **BambooHR documentation:** https://tray.ai/documentation/connectors/service/bamboohr ## Overview G-Suite and BambooHR do very different jobs — one runs day-to-day productivity and communication, the other holds all your people data. When they don't talk to each other, HR and IT teams pay the price: manual account setup, stale directories, and the inevitable scramble every time someone joins, moves teams, or leaves. Connecting G-Suite with BambooHR through tray.ai keeps employee accounts, directories, and data in sync across both platforms automatically. The payoff of connecting G-Suite and BambooHR shows up fast for HR, IT, and operations teams. When a new hire is added in BambooHR, their Google Workspace account, group memberships, and shared drive access get provisioned automatically — no IT tickets, no Day 1 access gaps. When someone is terminated, their Google account is suspended and data archived without anyone touching it, which cuts security risk immediately. Role changes, department transfers, and manager updates in BambooHR flow straight to Google Directory, keeping org charts and contact records accurate without duplicate data entry. Faster onboarding, tighter security, less IT overhead, and one source of truth for employee data. ## Use cases ### Automated Employee Onboarding When a new employee record is created or a hire date is reached in BambooHR, tray.ai automatically provisions a Google Workspace account with the correct name, email address, and organizational unit. The new hire is added to the right Google Groups and Shared Drives based on their department and role in BambooHR. - New hires have fully configured Google accounts ready on Day 1 without any IT manual effort - Email naming conventions and OU placement are enforced automatically across every new hire - Eliminates the IT ticket backlog that builds up from last-minute onboarding requests ### Automated Offboarding and Account Deprovisioning When an employee's termination date is logged in BambooHR, tray.ai triggers an offboarding workflow that suspends the Google Workspace account, transfers Drive ownership to a manager, and removes the user from all Google Groups. The whole process runs at the exact termination date and time. - Former employees lose access immediately upon termination, with no manual step required - Drive data is transferred to a manager rather than lost when the account is suspended - Offboarding logs are created automatically for compliance and IT governance ### Real-Time Employee Profile Sync Any change to an employee's profile in BambooHR — legal name, job title, department, phone number, or manager — is automatically reflected in the Google Directory. The org's shared contact book stays accurate without HR or IT updating multiple systems. - Google Directory always reflects current employee information without manual data entry - Employees can find accurate contact details and reporting structures via Google Contacts - Eliminates discrepancies between HR records and the directory everyone else sees ### Department and Role-Based Google Group Management When an employee changes departments or gets a promotion in BambooHR, tray.ai automatically updates their Google Group memberships to match their new role. Team email lists, distribution groups, and collaborative spaces stay current with the actual org structure. - Team email lists and distribution groups stay current without manual IT administration - Employees get access to the right Shared Drives and calendars immediately when their role changes - Prevents former team members from continuing to receive sensitive department communications ### HR Document Distribution via Google Drive When BambooHR generates or stores HR documents — offer letters, performance reviews, policy acknowledgments — tray.ai can automatically copy or link those documents into designated Google Drive folders for the right managers or employees. - HR documents are immediately accessible in the tools employees already use daily - Managers get performance review documents in their Drive automatically when cycles complete - Reduces reliance on email attachments for sensitive HR documentation ### New Hire Welcome Email Automation When a new hire record is confirmed in BambooHR, tray.ai triggers a personalized welcome email via Gmail to the new employee, their manager, and relevant IT contacts. The email includes first-day instructions, Google Calendar invite links, and resources — all pulled dynamically from BambooHR data. - New hires get a consistent, personalized welcome experience from Day 1 - Managers are automatically notified and prepared before their new team member arrives - Saves HR teams hours of manual email drafting and scheduling every hiring cycle ### Leave and Time-Off Calendar Sync When employees get time-off requests approved in BambooHR, tray.ai creates out-of-office events on their Google Calendar and notifies their manager or team. Scheduling stays accurate and meeting conflicts from unawareness of approved leave drop significantly. - Approved leave appears on Google Calendar without employees adding it manually - Managers can plan workloads and meetings with accurate visibility into team availability - Reduces scheduling conflicts and the back-and-forth of manually communicating time-off ## Templates ### New Hire Google Workspace Provisioning from BambooHR Automatically creates a Google Workspace account, assigns the correct organizational unit, and adds the new employee to department Google Groups the moment a new hire record becomes active in BambooHR. Connectors used: G-Suite, BambooHR ### Employee Termination and Google Account Offboarding Triggers a complete offboarding workflow when a termination date is recorded in BambooHR, suspending the Google account, reassigning Drive files, and removing group memberships on the scheduled date. Connectors used: G-Suite, BambooHR ### Bi-Directional Employee Profile Update Sync Keeps employee profile fields — job title, department, phone number, manager — in sync between BambooHR and Google Directory whenever a change is detected in either system. Connectors used: G-Suite, BambooHR ### Approved Time-Off to Google Calendar Event Creates an out-of-office calendar event on an employee's Google Calendar and notifies their manager via Gmail whenever a time-off request is approved in BambooHR. Connectors used: G-Suite, BambooHR ### Role Change Google Group and Directory Update Automatically updates Google Group memberships and Directory profile whenever an employee's department or job title changes in BambooHR, so access and directory data reflect their current role. Connectors used: G-Suite, BambooHR ### HR Document Push from BambooHR to Google Drive Automatically copies newly generated HR documents from BambooHR — offer letters, signed policies — into designated Google Drive folders organized by employee and document type. Connectors used: G-Suite, BambooHR ## Challenges Tray.ai solves ### Mapping Mismatched Data Schemas Between BambooHR and Google Directory BambooHR and Google Workspace use different field names, formats, and hierarchies for employee data. Department names, manager references, and custom fields rarely line up cleanly, which creates real risk of errors or data loss when trying to keep profiles in sync. **How Tray.ai helps:** Tray.ai's visual data mapper and built-in transformation tools let you define precise field mappings between BambooHR and Google's schema without writing custom code. Conditional logic handles edge cases like missing fields or non-standard department names, and you can reformat data mid-workflow before writing to either system. ### Getting the Timing Right on Onboarding and Offboarding Provisioning a Google account too early creates confusion. Too late means a new hire has no access on their first day. Offboarding has the same problem in reverse — access needs to end at termination time, not days before or after, to stay compliant and secure. **How Tray.ai helps:** Tray.ai supports scheduled workflow triggers and date-based logic that evaluate BambooHR hire and termination dates in real time. Workflows execute at a specific date and time tied to BambooHR fields, so Google account changes happen at exactly the right moment. ### Handling Failed Account Provisioning Without Silently Dropping the Ball When a Google account creation fails — duplicate email, missing required fields, API rate limit — the error is often silent unless monitoring is already in place. The result is a new hire showing up on Day 1 with no Google access and nobody aware it happened. **How Tray.ai helps:** Tray.ai has built-in error handling, retry logic, and alerting at every workflow step. When an account provisioning step fails, tray.ai retries with backoff, sends an alert to a Slack channel or email address, and logs the error details — so IT and HR know about it before it becomes a Day 1 problem. ### Keeping Google Group Memberships Accurate Across a Growing Org Organizations with dozens of departments, sub-teams, and permission groups struggle to maintain a consistent mapping between BambooHR org structures and Google Groups. As headcount grows, keeping those mappings accurate by hand becomes unsustainable. **How Tray.ai helps:** Tray.ai lets you store department-to-Google-Group mappings as configurable lookup tables within your workflows. When an employee's department changes in BambooHR, the workflow references the mapping to determine which groups to add or remove. Updating the mapping as the org changes doesn't require rebuilding the workflow. ### Proving Compliance Across Hundreds of Employee Lifecycle Events HR and IT teams are regularly asked to demonstrate that offboarding was completed on time, access was removed, and data was handled correctly. Without automated logging, pulling that evidence together across hundreds of events is a serious manual burden. **How Tray.ai helps:** Every workflow run in tray.ai generates a detailed execution log capturing what data was processed, which steps succeeded or failed, and when each action occurred. These logs act as an audit trail for onboarding and offboarding events and can be exported or pushed to a data warehouse or SIEM tool for compliance reporting. ## Learn more - Intelligent Integration: https://tray.ai/platform/intelligent-ipaas/ - Merlin Agent Builder: https://tray.ai/platform/merlin-agent-builder/ - Agent Gateway for MCP: https://tray.ai/platform/agent-gateway/ - Book a demo: https://tray.ai/contact/