Clubhouse + GitHub
Connect Clubhouse and GitHub to Keep Story Tracking and Code Development in Sync
Automatically sync Clubhouse stories with GitHub issues, pull requests, and commits so your engineering and product teams are always working from the same picture.
Why integrate Clubhouse and GitHub?
Clubhouse manages your product stories and epics. GitHub is where the code actually gets written. When these two tools don't talk to each other, engineers burn time switching between platforms and product managers are left guessing whether a story is actually done or just abandoned. Connecting Clubhouse with GitHub on tray.ai creates a bidirectional data bridge so that every commit, pull request, and merge automatically shows up in your project management workflow — no manual updates required.
Automate & integrate Clubhouse & GitHub
Use case
Auto-Update Story State on Pull Request Events
When a developer opens, reviews, or merges a GitHub pull request linked to a Clubhouse story, the story's workflow state automatically advances to the right stage — moving from 'In Development' to 'In Review' or 'Ready for Deploy', for example. Your Clubhouse board reflects actual code activity without anyone having to manually update tickets. Product managers can see where each feature stands without asking.
Use case
Create GitHub Issues from Clubhouse Stories
When a new Clubhouse story is created and assigned to an engineering team, tray.ai can automatically generate a corresponding GitHub issue in the right repository, pre-populated with the story title, description, labels, and acceptance criteria. Engineers get a GitHub-native work item to reference without anyone entering the same data twice. Labels and milestones in GitHub can be mapped directly to Clubhouse story types and epics.
Use case
Link Git Commits to Clubhouse Stories Automatically
By monitoring GitHub push events, tray.ai can parse commit messages for Clubhouse story IDs and automatically attach those commits as external links or activity log entries on the corresponding story. Product managers and tech leads get a complete audit trail of every code change tied to a feature or bug fix — no need to hope that developers remember to follow commit message conventions.
Use case
Sync GitHub Labels with Clubhouse Story Labels
When labels are added or removed on a GitHub issue, tray.ai reflects those changes on the corresponding Clubhouse story, and vice versa. This bidirectional label sync keeps priority flags, bug classifications, and team ownership tags consistent across both tools. Teams using both platforms for planning and execution maintain a single source of truth for how work is categorized.
Use case
Automatically Close Clubhouse Stories When PRs Are Merged
When a GitHub pull request is successfully merged into the main branch, tray.ai can automatically move the associated Clubhouse story to 'Completed' or 'Done' and notify the relevant stakeholders via Slack or email. Completed work gets marked done consistently, without depending on developers to close stories post-merge. Sprint and release reporting in Clubhouse stays accurate with no manual effort.
Use case
Create Clubhouse Bug Stories from GitHub Issues
When a bug is filed directly in GitHub — by a developer or through an automated testing tool — tray.ai can automatically create a corresponding Clubhouse story in the right team's bug backlog, complete with severity labels, description, and a link back to the source GitHub issue. Bugs surfaced in GitHub are immediately visible to product managers for prioritization and never get lost in a repository nobody's watching.
Use case
Sync GitHub Milestones with Clubhouse Epics
When a new GitHub milestone is created or updated, tray.ai can reflect those changes as Clubhouse epics or iterations, keeping release planning consistent between both platforms. Engineering teams that plan sprints and milestones in GitHub can keep the product roadmap in Clubhouse synchronized without manual re-entry. Completion percentages, due dates, and associated stories flow between both systems automatically.
Get started with Clubhouse & GitHub integration today
Clubhouse & GitHub Challenges
What challenges are there when working with Clubhouse & GitHub and how will using Tray.ai help?
Challenge
Matching Stories to Issues Across Platforms Without a Shared ID
Clubhouse and GitHub use entirely separate identifier systems, which makes it hard to reliably link a Clubhouse story to its counterpart GitHub issue — especially when the integration is added after work has already begun and records exist in both systems with no cross-reference.
How Tray.ai Can Help:
tray.ai lets you build flexible matching logic using custom fields, branch name parsing, commit message conventions, or external link fields on Clubhouse stories to establish and maintain reliable cross-platform references. You can also back-populate links on existing records using bulk-processing workflows.
Challenge
Handling Bidirectional Updates Without Infinite Sync Loops
When both Clubhouse and GitHub can trigger updates on each other, a change in one system can fire a webhook that updates the other, which fires another webhook — and suddenly you have an infinite loop flooding both platforms and corrupting data.
How Tray.ai Can Help:
tray.ai's workflow logic lets you implement idempotency checks and conditional branching that detect whether a change came from the integration itself or from a human action, stopping recursive update loops before they start. You can use timestamp comparisons, source-field flags, or tray.ai's built-in data store to track the origin of each change.
Challenge
Mapping Divergent Workflow States and Issue Statuses
Clubhouse uses fully customizable workflow states that vary by team and project, while GitHub issues use a simple open/closed model supplemented by labels. Keeping these two different status paradigms in sync requires careful mapping logic that accounts for every possible state transition.
How Tray.ai Can Help:
tray.ai's transformation capabilities let you build a detailed mapping table between Clubhouse workflow states and GitHub label or status combinations. Using tray.ai's data mapper and conditional logic operators, you can define exactly how each Clubhouse state transition maps to a corresponding GitHub action, and update the mapping as your workflows change.
Challenge
Managing Multi-Repository GitHub Environments
Large engineering organizations often have dozens of GitHub repositories, each owned by a different team and corresponding to different Clubhouse projects. Routing story and issue data to the correct repository without hardcoding each mapping is a real headache.
How Tray.ai Can Help:
tray.ai supports dynamic repository routing by letting workflows look up the correct GitHub repository at runtime based on Clubhouse story metadata such as project name, team, or label. A centralized configuration data store within tray.ai can hold your team-to-repository mapping, making it easy to update routing rules without touching workflow logic.
Challenge
Authenticating Securely Across Both Platforms at Scale
As teams grow and multiple GitHub organizations or Clubhouse workspaces come into scope, managing OAuth tokens, personal access tokens, and API credentials across all environments — without exposing secrets or creating brittle single-token dependencies — gets genuinely difficult.
How Tray.ai Can Help:
tray.ai's centralized credential management and configurable connector authentication model lets teams securely store and rotate GitHub and Clubhouse API tokens without embedding them in workflow logic. Role-based access controls ensure only authorized team members can view or modify credentials, and tray.ai's connector framework handles token refresh and error recovery automatically.
Start using our pre-built Clubhouse & GitHub templates today
Start from scratch or use one of our pre-built Clubhouse & GitHub templates to quickly solve your most common use cases.
Clubhouse & GitHub Templates
Find pre-built Clubhouse & GitHub solutions for common use cases
Template
GitHub PR Merged → Move Clubhouse Story to Done
This template listens for merged pull request events in GitHub and automatically finds the associated Clubhouse story by matching the PR branch name or description to a story ID, then transitions the story state to 'Completed' and posts a comment with the merge details.
Steps:
- Trigger on GitHub pull request merged event via webhook
- Parse the PR title, branch name, or body for a Clubhouse story ID
- Update the matching Clubhouse story state to 'Completed' and add a comment with PR link and merge timestamp
Connectors Used: GitHub, Clubhouse
Template
New Clubhouse Story → Create GitHub Issue
When a new story is created in Clubhouse and tagged for a specific engineering team or project, this template automatically creates a mirrored GitHub issue in the designated repository, mapping story fields to issue labels, assignees, and milestones.
Steps:
- Trigger on new story created event in Clubhouse
- Map Clubhouse story fields — title, description, labels, assignee — to GitHub issue fields
- Create the GitHub issue in the appropriate repository and write the resulting issue URL back to the Clubhouse story as an external link
Connectors Used: Clubhouse, GitHub
Template
GitHub Issue Opened → Create Clubhouse Bug Story
This template monitors a GitHub repository for newly opened issues labeled as bugs and automatically generates a corresponding Clubhouse story in the bug backlog, preserving all context and linking back to the original GitHub issue.
Steps:
- Trigger on GitHub issue opened event where the issue has a 'bug' label
- Transform the GitHub issue data into a Clubhouse story payload with appropriate story type, labels, and description
- Create the Clubhouse story and update the GitHub issue with a comment containing the Clubhouse story link
Connectors Used: GitHub, Clubhouse
Template
Clubhouse Story State Change → Update GitHub Issue Status
Whenever a Clubhouse story moves to a new workflow state, this template updates the corresponding GitHub issue — adding labels, reassigning, or closing the issue — to reflect the current state of product work.
Steps:
- Trigger on Clubhouse story workflow state change event
- Look up the associated GitHub issue using the stored external link or issue number on the Clubhouse story
- Apply the appropriate label change, assignee update, or close action to the GitHub issue based on the new story state
Connectors Used: Clubhouse, GitHub
Template
GitHub Commit Pushed → Log Activity on Clubhouse Story
This template monitors GitHub push events, extracts Clubhouse story IDs from commit messages, and appends commit details as activity comments on the relevant Clubhouse stories, providing a real-time development log.
Steps:
- Trigger on GitHub push event containing one or more commits
- Parse each commit message for Clubhouse story ID patterns (e.g., ch1234)
- Post a comment on each matched Clubhouse story with the commit SHA, message, author, and link to the GitHub diff
Connectors Used: GitHub, Clubhouse
Template
GitHub Milestone Created → Create Clubhouse Epic
When engineering creates a new milestone in GitHub to represent an upcoming release, this template automatically generates a corresponding Clubhouse epic with matching name, due date, and description, keeping roadmap planning synchronized.
Steps:
- Trigger on GitHub milestone created or updated event
- Map milestone fields — title, description, due date — to Clubhouse epic fields
- Create or update the Clubhouse epic and store the GitHub milestone URL as a reference on the epic
Connectors Used: GitHub, Clubhouse