Hive HR connector
Automate HR Workflows by Integrating Hive HR with Your Entire Tech Stack
Connect Hive HR to your ATS, payroll, communication tools, and business systems to cut manual HR admin and keep employee data in sync.
What can you do with the Hive HR connector?
Hive HR centralises employee data, engagement surveys, performance reviews, and absence management in one platform — but HR teams lose hours every week manually copying data between Hive HR and payroll, onboarding, and reporting tools. With tray.ai, you can automate the full employee lifecycle, trigger real-time notifications, and sync workforce data across every system your business relies on. Whether you're syncing new starters to Active Directory, pushing absence data to payroll, or routing engagement alerts to managers, tray.ai makes those connections reliable and code-free.
Automate & integrate Hive HR
Automating Hive HR business process or integrating Hive HR data is made easy with tray.ai
Use case
Automated Employee Onboarding Orchestration
When a new employee record is created or a start date is confirmed in Hive HR, tray.ai can instantly trigger a multi-system onboarding workflow — provisioning accounts in your identity provider, sending welcome emails via your comms platform, assigning onboarding tasks in your project management tool, and notifying IT and payroll teams simultaneously. HR no longer has to manually chase multiple departments every time a new hire joins.
Use case
Real-Time Absence and Leave Sync to Payroll
Absence requests approved in Hive HR can be automatically pushed to your payroll system, so leave balances and deductions stay accurate without manual data entry. tray.ai monitors Hive HR for status changes on leave requests and maps the relevant fields — employee ID, leave type, dates, and duration — to your payroll provider's schema in real time.
Use case
Employee Engagement Survey Alert Routing
Hive HR's engagement and pulse survey tools generate detailed sentiment data, but acting on it quickly means getting the right people notified straight away. tray.ai can parse Hive HR survey responses and route low-engagement alerts or concerning eNPS scores directly to line managers or HR business partners via Slack, Microsoft Teams, or email, so you can step in before issues escalate.
Use case
Performance Review Cycle Automation
Coordinating performance reviews across managers and employees involves dozens of reminders, deadline chases, and status checks. tray.ai can read active review cycles in Hive HR and automatically send calendar invites, Slack reminders, and escalation messages to managers who haven't completed reviews by a defined deadline — cutting the admin load on HR teams during review periods.
Use case
Employee Offboarding and Access Revocation
When an employee's leaving date is recorded in Hive HR, tray.ai can immediately trigger a coordinated offboarding workflow — deactivating accounts in your identity provider, notifying IT to recover hardware, removing the employee from Slack workspaces, and alerting payroll to issue a final pay run. Nothing gets missed during a sensitive transition.
Use case
HR Reporting and Workforce Analytics Sync
HR leaders need up-to-date headcount, turnover, and tenure data in their BI dashboards without waiting for manual exports from Hive HR. tray.ai can schedule or event-trigger extracts of employee records, department structures, and employment status changes from Hive HR and load them directly into data warehouses like Snowflake, BigQuery, or Redshift — or push summaries into Google Sheets or Tableau.
Use case
Recruitment-to-HRIS Data Handoff
When a candidate is marked as hired in your ATS — whether that's Greenhouse, Lever, or Workable — tray.ai can automatically create or update the corresponding employee record in Hive HR, mapping offer details, role, department, and start date without any manual data re-entry. The gap between talent acquisition and HR operations closes itself.
Build Hive HR Agents
Give agents secure and governed access to Hive HR through Agent Builder and Agent Gateway for MCP.
Data Source
Look Up Employee Records
Retrieve employee profiles including contact information, job titles, departments, and employment status. Agents can use this to personalize workflows, verify employment details, or enrich records in other connected systems.
Data Source
Fetch Leave and Absence Data
Pull leave balances, absence histories, and pending leave requests for individual employees or teams. Agents can monitor attendance trends, flag unusual absence patterns, or give managers a clear picture of team availability.
Data Source
Retrieve Onboarding Status
Access onboarding task lists and completion statuses for new hires. Agents can track progress, spot incomplete steps, and trigger follow-up actions to keep onboarding on track.
Data Source
Query Organisational Structure
Fetch reporting lines, team hierarchies, and department structures from Hive HR. Agents can use this context to route approvals, assign tasks, or understand how employees relate to one another across the organisation.
Data Source
Access Training and Development Records
Retrieve employee training completions, certifications, and development plans. Agents can identify skills gaps, flag overdue mandatory training, or surface learning opportunities relevant to an employee's role.
Agent Tool
Submit Leave Requests
Create and submit leave requests on behalf of employees directly in Hive HR. Agents can handle this automatically as part of conversational workflows where an employee asks for time off through a connected channel.
Agent Tool
Update Employee Information
Modify employee profile fields such as job titles, department assignments, or contact details in Hive HR. Useful for keeping records accurate when changes come in from another system like a CRM or payroll platform.
Agent Tool
Create and Assign Onboarding Tasks
Generate onboarding checklists and assign tasks to new hires or HR managers in Hive HR. Agents can kick off onboarding workflows automatically whenever a new employee is added to a connected system.
Agent Tool
Log Performance Reviews
Record performance review notes and ratings within Hive HR employee profiles. Agents can collect feedback from managers via forms or chat interfaces and write the outcomes directly into the HR system.
Agent Tool
Trigger Offboarding Workflows
Initiate offboarding processes in Hive HR when an employee departure is confirmed. Agents can coordinate task assignments, access revocations, and exit documentation across connected platforms.
Agent Tool
Send HR Notifications and Reminders
Push automated notifications to employees or HR managers about probation reviews, contract renewals, overdue tasks, and other time-sensitive events. Useful for making sure important HR milestones don't get missed.
Get started with our Hive HR connector today
If you would like to get started with the tray.ai Hive HR connector today then speak to one of our team.
Hive HR Challenges
What challenges are there when working with Hive HR and how will using Tray.ai help?
Challenge
Fragmented Employee Data Across HR, Payroll, and IT Systems
Hive HR holds the authoritative employee record, but payroll, identity management, and finance tools each maintain their own copies. Without automated sync, these records quickly fall out of step — leading to payroll errors, orphaned accounts, and inaccurate headcount reports that quietly undermine business decisions.
How Tray.ai Can Help:
tray.ai sits as the integration layer between Hive HR and all downstream systems, propagating employee record changes — new hires, role changes, leavers — to every connected tool in real time without custom code or manual exports. Field mapping handles differences in data schemas across systems automatically.
Challenge
No Native Webhooks or Real-Time Event Triggers for All Hive HR Events
Many HR workflows require immediate action — offboarding must trigger instant access revocation, and low engagement scores need same-day manager alerts. Where Hive HR doesn't expose webhook events for every relevant action, teams fall back on slow daily exports or manual monitoring, which defeats the point.
How Tray.ai Can Help:
tray.ai supports both webhook-based triggers where available and intelligent polling for Hive HR endpoints that lack real-time events. You can configure polling intervals down to minutes, so you get near-real-time automation even for events not covered by native webhooks.
Challenge
Complex Multi-System Onboarding Involving Many Teams
New starter onboarding touches IT, payroll, facilities, the line manager, and HR — across tools like Okta, Xero, Jira, and Slack. Coordinating these manually means HR sends individual emails to each team, steps get missed, and new hires start without the access or equipment they need.
How Tray.ai Can Help:
tray.ai orchestrates multi-branch onboarding workflows that fan out a single Hive HR trigger to parallel actions across all relevant systems simultaneously. Conditional logic handles edge cases — such as remote vs. office employees requiring different equipment provisioning steps — without requiring separate workflows.
Challenge
Data Mapping Complexity Between Hive HR and Third-Party Systems
Hive HR uses its own field naming, ID structures, and enumeration values — leave types, employment statuses, department codes — that rarely match the schema of payroll, ATS, or identity management tools. Building and maintaining these mappings manually is error-prone and breaks whenever either system updates its API.
How Tray.ai Can Help:
tray.ai's data mapping tools let you visually define and maintain field transformations between Hive HR and any connected system. JSONPath, helper functions, and lookup tables handle complex transformations, and when an API changes, you update the mapping in one place rather than hunting through custom code scattered across multiple scripts.
Challenge
Audit Trail and Compliance Requirements for HR Data Changes
HR data changes — particularly those involving payroll, access rights, and sensitive personal data — must be logged for GDPR compliance, internal audit, and employment law purposes. Manual processes leave no reliable audit trail, and ad-hoc integrations built on scripts rarely include logging by design.
How Tray.ai Can Help:
Every workflow run in tray.ai generates a detailed execution log recording which data was processed, what actions were taken, and any errors encountered. These logs can be automatically forwarded to your SIEM or compliance reporting tool, giving HR and data protection teams a full audit trail of every automated action taken on Hive HR data.
Talk to our team to learn how to connect Hive HR with your stack
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Integrate Hive HR With Your Stack
The Tray.ai connector library can help you integrate Hive HR with the rest of your stack. See what Tray.ai can help you integrate Hive HR with.
Start using our pre-built Hive HR templates today
Start from scratch or use one of our pre-built Hive HR templates to quickly solve your most common use cases.
Template
New Hire in Hive HR → Provision Accounts + Notify Teams
Automatically provisions new employee accounts in your identity provider and sends notifications to IT, payroll, and the hiring manager's Slack channel whenever a new employee record is activated in Hive HR.
Steps:
- Trigger fires when a new employee record reaches 'Active' status in Hive HR
- Create user account in Okta with role and department mapped from Hive HR fields
- Send Slack notification to IT channel and direct message to hiring manager with new starter details
- Send welcome email to new employee via Gmail with first-day instructions
Connectors Used: Hive HR, Okta, Slack, Gmail
Template
Approved Absence in Hive HR → Sync to Payroll System
Monitors Hive HR for approved leave requests and pushes the relevant absence data to your payroll platform in real time, keeping leave balances and payroll calculations accurate without manual intervention.
Steps:
- Trigger fires when a leave request status changes to 'Approved' in Hive HR
- Map employee ID, leave type, start date, end date, and duration to Xero payroll fields
- Create or update the leave entry in Xero and confirm the sync
- Post a confirmation message to the HR Slack channel summarising the synced absence
Connectors Used: Hive HR, Xero, Slack
Template
Low Engagement Score in Hive HR → Alert Manager + Log to Spreadsheet
Watches for Hive HR pulse survey responses that fall below a configured eNPS or engagement threshold and immediately routes an alert to the relevant line manager via Slack or Teams, while logging the event in a Google Sheet for HR review.
Steps:
- Poll Hive HR survey results on a scheduled interval or via webhook trigger
- Filter responses where engagement score falls below the defined threshold
- Send a direct Slack message to the relevant line manager with anonymised context and suggested actions
- Append the alert event to a Google Sheet for HR tracking and trend analysis
Connectors Used: Hive HR, Slack, Google Sheets
Template
Employee Leaving Date Set in Hive HR → Trigger Offboarding Workflow
Automatically coordinates the full offboarding process when an employee's leaving date is confirmed in Hive HR, revoking system access, notifying relevant teams, and creating offboarding tasks.
Steps:
- Trigger fires when a leaving date is set or an employee status is updated to 'Leaving' in Hive HR
- Schedule and execute deactivation of the employee's Okta account on their last working day
- Create an offboarding Jira ticket assigned to IT for hardware and access recovery
- Notify the HR and payroll Slack channels to initiate final pay run and asset retrieval
Connectors Used: Hive HR, Okta, Slack, Jira
Template
Candidate Hired in Greenhouse → Create Employee Record in Hive HR
Bridges your ATS and HRIS by automatically creating a new employee record in Hive HR whenever a candidate is marked as hired in Greenhouse, including role, department, start date, and compensation details.
Steps:
- Trigger fires when a candidate stage is updated to 'Hired' in Greenhouse
- Extract candidate details, offer data, start date, and department from the Greenhouse record
- Create a new employee record in Hive HR with all mapped fields populated
- Post a new hire announcement to the relevant Slack channel with start date and role details
Connectors Used: Greenhouse, Hive HR, Slack
Template
Scheduled Hive HR Headcount Export → Sync to Data Warehouse
Runs on a daily or weekly schedule to extract current headcount, department structure, and employment status data from Hive HR and load it into Snowflake or Google BigQuery for HR analytics and finance reporting.
Steps:
- Scheduled trigger runs at a defined interval (daily or weekly)
- Fetch all active employee records and department data from Hive HR API
- Transform and map fields to the target schema for the data warehouse
- Upsert records into the Snowflake workforce table and update the Google Sheets summary report
Connectors Used: Hive HR, Snowflake, Google Sheets