Workday REST connector
Automate HR, Finance, and Workforce Operations with Workday REST Integrations
Connect Workday to your entire tech stack and cut manual data entry across HR, payroll, finance, and recruiting workflows.
What can you do with the Workday REST connector?
Workday is the system of record for employee data, compensation, financials, and workforce planning at thousands of enterprises — but it only delivers full value when it talks to the rest of your tools. Integrating Workday REST with tray.ai lets you sync employee records in real time, automate onboarding and offboarding workflows, and push financial data to downstream analytics platforms without writing custom glue code. Whether you're a People Ops team drowning in spreadsheet handoffs or a Finance team trying to reconcile headcount costs, Workday REST integrations get the right data to the right place without the wait.
Automate & integrate Workday REST
Automating Workday REST business process or integrating Workday REST data is made easy with tray.ai
Use case
Employee Onboarding Automation
When a new hire is created in Workday, automatically trigger provisioning workflows across every tool they need — creating accounts in Okta and Google Workspace, adding them to Slack channels, assigning Jira projects, and enrolling them in onboarding courses in your LMS. This eliminates the multi-day gap between HR completing a hire and IT finishing setup.
Use case
Employee Offboarding and Deprovisioning
When a termination or resignation is recorded in Workday, automatically kick off deprovisioning across all connected systems — suspending SSO access, revoking SaaS licenses, archiving email, and notifying IT and security teams. Delayed offboarding is a real security risk, and this workflow closes that gap fast.
Use case
Headcount and Org Chart Sync to Analytics Platforms
Keep your BI tools, HR analytics platforms, and finance models current by continuously syncing Workday worker and position data to Snowflake, Looker, or Google Sheets. Analysts and finance partners no longer have to wait for monthly Workday extracts to run headcount models or attrition reports.
Use case
Recruiting Pipeline to Workday HCM Sync
When a candidate is marked as hired in your ATS — Greenhouse, Lever, or Workday Recruiting — automatically create the pre-hire record in Workday HCM, populate job requisition fields, and trigger background check workflows. No duplicate data entry between recruiting and core HR.
Use case
Payroll and Compensation Change Notifications
Monitor Workday for compensation changes, promotion events, or payroll adjustments and automatically notify relevant stakeholders, update comp planning tools like Pave or Carta, and log changes to your HRIS audit system. Finance and HR stay aligned without building custom reports.
Use case
Time and Attendance Data Sync
Pull approved time-off requests, absence records, and schedule data from Workday and push them into workforce management tools, project planning systems, or team calendars. Managers get accurate availability data without logging into Workday, and project timelines reflect real capacity.
Use case
Finance and Cost Center Data Distribution
Sync Workday financial management data — cost centers, budget hierarchies, and spend actuals — to ERP systems, FP&A tools like Adaptive Insights, or data warehouses. Finance teams can close the books faster and keep forecasting models aligned with authoritative Workday data.
Build Workday REST Agents
Give agents secure and governed access to Workday REST through Agent Builder and Agent Gateway for MCP.
Data Source
Look Up Worker Details
Retrieve employee profiles including job title, department, location, manager, and contact information. Agents can use this to personalize workflows, route requests, or add HR context in downstream automations.
Data Source
Fetch Organizational Hierarchy
Pull reporting structures, team compositions, and management chains from Workday. Agents can use this to determine approval chains, escalation paths, or understand team relationships for workforce planning tasks.
Data Source
Query Open Job Requisitions
Retrieve active job postings and headcount requests from Workday Recruiting. Agents can surface open roles to inform hiring decisions, match candidates, or notify recruiting teams.
Data Source
Retrieve Time-Off and Leave Balances
Access employee time-off balances, leave entitlements, and pending requests. Agents can use this to answer HR inquiries, enforce approval logic, or feed workforce availability into scheduling systems.
Data Source
Access Compensation and Pay Data
Pull salary grades, compensation plans, and pay history for workers within permitted access levels. Agents can use this to support compensation reviews, benchmarking workflows, or payroll reconciliation.
Data Source
Retrieve Performance and Goal Data
Fetch employee performance reviews, goal progress, and talent ratings from Workday Talent Management. Agents can use this to drive personalized development recommendations or support manager review cycles.
Agent Tool
Update Worker Profile Information
Modify employee records such as job title, location, cost center, or contact details within Workday. Agents can automate routine HR updates triggered by events in other systems, cutting out manual data entry.
Agent Tool
Initiate Business Processes
Trigger Workday business processes such as onboarding, job changes, terminations, or position transfers. Agents can run complex HR workflows end-to-end by starting the right Workday process at the right time.
Agent Tool
Submit Time-Off Requests
Create and submit leave requests on behalf of employees or as part of an automated HR workflow. Agents can handle request submission when integrated with chat-based or ticketing systems, taking the manual step out of absence management.
Agent Tool
Create and Update Job Requisitions
Open new job requisitions or update existing ones in Workday Recruiting based on headcount approvals or workforce planning triggers. Agents can automate the handoff between planning tools and the recruiting process.
Agent Tool
Manage Worker Onboarding Tasks
Assign, update, or complete onboarding checklist items and tasks for new hires in Workday. Agents can coordinate onboarding across multiple systems by tracking and driving task completion within Workday.
Agent Tool
Create and Manage Position Requests
Submit requests to create, update, or close positions within Workday's staffing model. Agents can automate position management as part of broader workforce planning or reorg workflows.
Get started with our Workday REST connector today
If you would like to get started with the tray.ai Workday REST connector today then speak to one of our team.
Workday REST Challenges
What challenges are there when working with Workday REST and how will using Tray.ai help?
Challenge
Workday's Complex Authentication and Token Management
Workday REST API uses OAuth 2.0 with tenant-specific endpoints, ISU (Integration System User) configuration, and refresh token rotation — a setup that trips up many integration teams and requires ongoing credential maintenance.
How Tray.ai Can Help:
tray.ai's Workday REST connector handles OAuth 2.0 token acquisition and refresh automatically, storing credentials securely so your workflows don't break on expired tokens. Configure your tenant URL and ISU credentials once, and tray.ai manages the rest.
Challenge
Handling Workday's Paginated and Version-Specific API Responses
Workday REST endpoints return paginated results, and the API evolves across versions. That means integrations can silently break or drop records if pagination isn't handled correctly and nobody's tracking API version changes.
How Tray.ai Can Help:
tray.ai's built-in pagination handling automatically iterates through all pages of Workday API responses so no records get dropped. The connector is maintained and updated to track Workday API versioning, reducing the risk of breakage after Workday releases.
Challenge
Mapping Workday's Deeply Nested JSON Payloads
Workday REST responses use deeply nested JSON with Workday-specific reference IDs, descriptor fields, and conditional structures. Field mapping gets tedious and error-prone fast when you're doing it by hand.
How Tray.ai Can Help:
tray.ai's visual data mapper lets you browse and map Workday response fields with a point-and-click interface, and its JSONPath helpers make it easy to extract nested values without writing custom parsing code. Transformation steps let you normalize Workday data before passing it downstream.
Challenge
Keeping Integrations in Sync with Workday's Bi-Annual Release Cycle
Workday ships major updates twice a year. Those releases can change API behavior, deprecate endpoints, or alter field structures — and the first sign something broke is often a failed workflow days after the fact.
How Tray.ai Can Help:
tray.ai updates its Workday REST connector in line with Workday's release cycle, and built-in error handling with alerting means your team hears about unexpected API responses immediately rather than discovering failures days later.
Challenge
Orchestrating Multi-System Workflows Triggered by Workday Events
Workday-triggered processes like onboarding, offboarding, and role changes often require coordinated actions across five or more downstream systems in a specific order, with conditional logic that varies by employee type, location, or department.
How Tray.ai Can Help:
tray.ai's workflow builder supports complex branching logic, conditional steps, and parallel execution paths, making it straightforward to model real-world HR workflows that behave differently for full-time vs. contractor employees, or across office locations. No code required, and every run is fully auditable.
Talk to our team to learn how to connect Workday REST with your stack
Find the tray.ai connector with one of the 700+ other connectors in the tray.ai connector library to integrate your stack.
Integrate Workday REST With Your Stack
The Tray.ai connector library can help you integrate Workday REST with the rest of your stack. See what Tray.ai can help you integrate Workday REST with.
+Adaptive Insights & Workday REST
Learn how to integrate Adaptive Insights and Workday REST together
+Azure Active Directory & Workday REST
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+Okta & Workday REST
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+ADP & Workday REST
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+Anaplan & Workday REST
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+Coupa & Workday REST
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+Docebo & Workday REST
Learn how to integrate Docebo and Workday REST together
+DocuSign & Workday REST
Learn how to integrate DocuSign and Workday REST together
+Greenhouse & Workday REST
Learn how to integrate Greenhouse and Workday REST together
+Lever & Workday REST
Learn how to integrate Lever and Workday REST together
+Lattice & Workday REST
Learn how to integrate Lattice and Workday REST together
+Noyo & Workday REST
Learn how to integrate Noyo and Workday REST together
+Mosaic & Workday REST
Learn how to integrate Mosaic and Workday REST together
+Pigment & Workday REST
Learn how to integrate Pigment and Workday REST together
+PlanSource & Workday REST
Learn how to integrate PlanSource and Workday REST together
+Salesforce & Workday REST
Learn how to integrate Salesforce and Workday REST together
+ServiceNow & Workday REST
Learn how to integrate ServiceNow and Workday REST together
+Workable & Workday REST
Learn how to integrate Workable and Workday REST together
+BambooHR & Workday REST
Learn how to integrate BambooHR and Workday REST together
+Netsuite & Workday REST
Learn how to integrate Netsuite and Workday REST together
+Personio & Workday REST
Learn how to integrate Personio and Workday REST together
+Paylocity & Workday REST
Learn how to integrate Paylocity and Workday REST together
+Pymetrics & Workday REST
Learn how to integrate Pymetrics and Workday REST together
+Udemy for Business & Workday REST
Learn how to integrate Udemy for Business and Workday REST together
+Slack & Workday REST
Learn how to integrate Slack and Workday REST together
+Workplace & Workday REST
Learn how to integrate Workplace and Workday REST together
+TriNet & Workday REST
Learn how to integrate TriNet and Workday REST together
+Zendesk & Workday REST
Learn how to integrate Zendesk and Workday REST together
+Zoom & Workday REST
Learn how to integrate Zoom and Workday REST together
Start using our pre-built Workday REST templates today
Start from scratch or use one of our pre-built Workday REST templates to quickly solve your most common use cases.
Workday REST Templates
Find pre-built Workday REST solutions for common use cases
Template
New Hire in Workday → Provision Accounts Across SaaS Stack
Automatically creates user accounts in Okta, Google Workspace, and Slack when a new worker record is activated in Workday, then sends a welcome notification with login instructions.
Steps:
- Poll Workday REST API for newly activated worker records or receive a webhook event on hire status change
- Create user in Okta with role and group assignments mapped from Workday job profile and department
- Provision Google Workspace account and assign to the appropriate organizational unit
- Add user to relevant Slack channels based on department and team from Workday data
- Send a Slack or email notification to the hiring manager and IT confirming provisioning is complete
Connectors Used: Workday REST, Okta, Google Workspace, Slack
Template
Workday Termination → Automated Offboarding and License Reclamation
Triggers a full deprovisioning workflow when a termination event is detected in Workday, suspending SSO, removing SaaS licenses, and notifying security and IT.
Steps:
- Detect termination or resignation status change in Workday REST via scheduled poll or event trigger
- Suspend Okta account immediately to block all SSO-connected application access
- Suspend Google Workspace account and transfer Drive ownership to manager
- Open a ServiceNow ticket to track equipment return and any manual deprovisioning steps
- Log all deprovisioning actions with timestamps to a compliance audit record
Connectors Used: Workday REST, Okta, Google Workspace, ServiceNow
Template
Sync Workday Worker Data to Snowflake for People Analytics
Continuously replicates Workday worker, position, and organizational data into Snowflake tables so People Analytics and Finance teams have fresh data for dashboards and models.
Steps:
- Run a scheduled tray.ai workflow to query Workday REST workers and positions endpoints
- Transform and normalize Workday response payloads to match target Snowflake schema
- Upsert records into Snowflake using employee ID as the primary key to handle updates and new hires
- Send a Slack alert to the Data Engineering channel if record counts deviate from expected thresholds
Connectors Used: Workday REST, Snowflake
Template
Greenhouse Hire → Create Pre-Hire Record in Workday
When a candidate is marked hired in Greenhouse, automatically creates a pre-hire record in Workday with all required fields populated from the ATS, kicking off the onboarding process immediately.
Steps:
- Receive Greenhouse webhook when a candidate application is marked as hired
- Map candidate fields (name, start date, department, job title, compensation) to Workday pre-hire schema
- Create pre-hire worker record via Workday REST API and capture the returned worker ID
- Notify the recruiting coordinator and HR business partner in Slack with a link to the new Workday record
Connectors Used: Greenhouse, Workday REST, Slack
Template
Workday PTO Approvals → Sync to Google Calendar and Project Management
When a time-off request is approved in Workday, automatically creates calendar events and updates project capacity in Asana or Jira so managers have accurate availability without manual effort.
Steps:
- Poll Workday REST time-off API for newly approved absence requests on a scheduled interval
- Create an out-of-office event on the employee's Google Calendar for the approved date range
- Update the relevant team capacity field in Asana or mark the employee unavailable in the project plan
- Send a summary notification to the employee's manager via Slack or email
Connectors Used: Workday REST, Google Calendar, Asana
Template
Workday Compensation Change → Notify Finance and Update Comp Tool
Detects compensation changes in Workday and automatically notifies finance stakeholders, updates a comp benchmarking tool, and logs the change for audit purposes.
Steps:
- Poll Workday REST compensation and staffing endpoints for changes since last run
- Filter for compensation events (merit increases, promotions, off-cycle adjustments)
- Post a formatted summary of the change to a private Finance Slack channel with employee ID, role, and delta
- Append the change record to a Google Sheets audit log with timestamp, approver, and effective date
Connectors Used: Workday REST, Slack, Google Sheets