15Five + BambooHR
Connect 15Five and BambooHR for a Workforce That Actually Stays in Sync
Automate employee data sync between your performance management and HR systems — no manual reconciliation, no stale records.
Why integrate 15Five and BambooHR?
15Five and BambooHR show up in most modern HR stacks for good reason — 15Five handles continuous performance management and employee engagement, while BambooHR holds the system of record for employee data and HR workflows. But when the two run independently, HR teams end up manually reconciling employee records, hand-adding new hires to performance cycles, and chasing down data across disconnected systems. Integrating 15Five with BambooHR through tray.ai cuts through that friction so employee information flows between both systems automatically — accurate, timely, and actually useful.
Automate & integrate 15Five & BambooHR
Use case
Automated New Hire Provisioning into 15Five
When a new employee is created in BambooHR, tray.ai automatically provisions them in 15Five with the correct department, manager, and role. New hires get included in performance check-in cycles from day one without HR manually setting up each user. This closes the common gap where employees are onboarded in BambooHR but don't appear in 15Five for days — or weeks.
Use case
Real-Time Employee Profile Updates Across Systems
When an employee's job title, department, location, or manager changes in BambooHR, tray.ai pushes those updates to 15Five automatically. Performance reporting structures, check-in relationships, and OKR alignments stay accurate without anyone duplicating data entry. Managers see current team compositions and reporting hierarchies in 15Five — not last month's org chart.
Use case
Automated Offboarding and Deprovisioning
When an employee is marked terminated or inactive in BambooHR, tray.ai deactivates their 15Five account right away — removing them from active performance cycles and check-in workflows without delay. Departed employees stop receiving performance notifications, and you stop paying for their license seat. HR teams no longer need to cross-reference departure dates across multiple systems.
Use case
Syncing Manager Relationships for Accurate Performance Hierarchies
BambooHR is where manager-employee relationships live, but 15Five depends on those same relationships to route check-ins and performance reviews correctly. tray.ai keeps the two in sync so any manager change in BambooHR is reflected in 15Five's reporting structure right away. The right managers get their direct reports' check-ins and review submissions without anyone manually reassigning them.
Use case
Department and Group Synchronization for Targeted Engagement
15Five uses groups and departments to segment engagement surveys, OKR visibility, and performance cycles. Syncing department data from BambooHR into 15Five via tray.ai means engagement initiatives and performance programs always reach the right employee cohorts — automatically. When employees move between departments in BambooHR, their 15Five group memberships follow.
Use case
Performance Data Export to BambooHR for Unified HR Records
Performance signals from 15Five — review completion status, engagement scores, high-five recognitions — can be written back into BambooHR custom fields so HR teams have a full picture of employee health without leaving their HRIS. tray.ai handles this on a scheduled or event-driven basis. HR business partners can pull performance trends alongside compensation history, tenure, and other HR data in one place.
Use case
Triggering Performance Review Cycles Based on BambooHR Milestones
BambooHR tracks employee milestones — end-of-probation dates, work anniversaries, role change effective dates. tray.ai monitors those milestones and triggers the right performance review cycle or check-in cadence in 15Five at exactly the right moment. Milestone-based reviews happen consistently and on time instead of getting manually scheduled — or forgotten — by HR.
Get started with 15Five & BambooHR integration today
15Five & BambooHR Challenges
What challenges are there when working with 15Five & BambooHR and how will using Tray.ai help?
Challenge
Keeping Employee Records in Sync Across Two Separate Systems
BambooHR and 15Five each maintain their own employee data with no native bi-directional sync. When HR updates records in BambooHR — promotions, manager changes, location shifts — those changes don't flow to 15Five automatically. The result is mismatched data, broken reporting hierarchies, and managers looking at team information that's weeks out of date.
How Tray.ai Can Help:
tray.ai uses real-time, event-driven triggers on BambooHR record changes and maps field values directly to 15Five user attributes. Every update propagates within minutes — no manual exports, no spreadsheet reconciliation.
Challenge
Managing the Full Employee Lifecycle Without Manual Touchpoints
Onboarding and offboarding requires coordinated actions across BambooHR and 15Five, but most HR teams still rely on manual checklists. A new hire missed in 15Five misses their first check-in cycle. A terminated employee left active in 15Five keeps receiving notifications and consuming a paid license seat.
How Tray.ai Can Help:
tray.ai automates the full lifecycle — creating users in 15Five when new hires appear in BambooHR, deactivating accounts the moment a termination is recorded. HR teams get a zero-touch process without having to think about it.
Challenge
Handling Custom Fields and Non-Standard Data Mappings
Every company configures BambooHR and 15Five differently — unique custom fields, department taxonomies, group naming conventions that don't map cleanly out of the box. Standard point-to-point integrations tend to break the moment an organization customizes its HR data model, and then someone has to fix it.
How Tray.ai Can Help:
tray.ai's flexible data mapper lets teams build custom field transformations and conditional logic that translate BambooHR's data structure into exactly what 15Five expects — custom fields, lookup tables, dynamic group assignments — without writing code.
Challenge
Bi-Directional Data Flow Without Creating Circular Updates
Pushing data from BambooHR to 15Five and back again introduces real risk: a change in one system triggers an update in the other, which triggers another update back, and suddenly you have a loop corrupting data or spinning up runaway automation cycles.
How Tray.ai Can Help:
tray.ai's workflow logic lets teams add conditional checks, idempotency controls, and change-detection filters that stop circular writes before they start. Each workflow fires only when a genuine change is detected, so bi-directional sync stays clean and predictable.
Challenge
Scaling the Integration as the Organization Grows
Going from 50 to 500 employees means a lot more BambooHR changes hitting 15Five — mass onboarding events, reorgs, global team expansions. A brittle integration built on simple webhooks or manual processes won't hold up under that load without errors or data loss.
How Tray.ai Can Help:
tray.ai is built for high-volume event processing, with error handling, retry logic, and workflow monitoring included. Whether you're processing one record or a thousand, the integration doesn't buckle.
Start using our pre-built 15Five & BambooHR templates today
Start from scratch or use one of our pre-built 15Five & BambooHR templates to quickly solve your most common use cases.
15Five & BambooHR Templates
Find pre-built 15Five & BambooHR solutions for common use cases
Template
New Employee in BambooHR → Provision User in 15Five
This template watches BambooHR for newly created employee records and automatically creates a matching user in 15Five with the right department, manager, location, and role data. The new employee gets enrolled in the appropriate performance group and check-in cycle — no manual HR intervention needed.
Steps:
- Trigger: New employee record is created or activated in BambooHR
- Map employee fields including name, email, department, manager, and job title from BambooHR to 15Five user attributes
- Create the new user in 15Five and assign them to the correct performance group and check-in cycle
Connectors Used: BambooHR, 15Five
Template
BambooHR Employee Update → Sync Profile Changes to 15Five
This template listens for field-level changes on employee records in BambooHR — job title, department, manager, location — and pushes those updates to the matching user profile in 15Five. Both platforms stay in sync without anyone touching a spreadsheet.
Steps:
- Trigger: Employee record is updated in BambooHR (job title, department, manager, or location change)
- Look up the matching user in 15Five by email address
- Update the 15Five user profile with the changed field values from BambooHR
Connectors Used: BambooHR, 15Five
Template
BambooHR Termination → Deactivate 15Five User
When an employee's status changes to terminated or inactive in BambooHR, this template deactivates their 15Five account, removes them from active performance cycles, and logs the offboarding action for audit purposes.
Steps:
- Trigger: Employee status changes to terminated or inactive in BambooHR
- Locate the corresponding user in 15Five using the employee's email address
- Deactivate the 15Five user account and remove them from active check-in groups and review cycles
Connectors Used: BambooHR, 15Five
Template
15Five Review Completion → Update BambooHR Custom Field
Once a performance review cycle closes in 15Five, this template writes the review completion status and summary score back to a designated custom field on the employee's BambooHR profile — giving HR teams a single record of performance data alongside everything else they track.
Steps:
- Trigger: Performance review is marked complete in 15Five
- Extract the employee identifier and review summary data from the 15Five review record
- Update the corresponding BambooHR employee record's custom field with the review status and score
Connectors Used: 15Five, BambooHR
Template
BambooHR Work Anniversary → Trigger 15Five Milestone Review
This template monitors BambooHR for upcoming employee work anniversaries and automatically initiates a milestone-based performance review or check-in prompt in 15Five ahead of the date — so every employee gets a consistent recognition and reflection moment, not just the ones whose managers remember.
Steps:
- Scheduled trigger: Daily check of BambooHR for employees with work anniversaries in the next 7 days
- Filter employees who haven't received an anniversary review in 15Five for the current cycle
- Create or assign a milestone performance review or manager check-in prompt in 15Five for the qualifying employees
Connectors Used: BambooHR, 15Five
Template
BambooHR Department Sync → Update 15Five Groups
This template runs on a schedule, comparing department memberships between BambooHR and 15Five and automatically adding or removing employees from the right 15Five groups to match the current org structure in BambooHR.
Steps:
- Scheduled trigger: Pull current department and employee roster from BambooHR
- Compare BambooHR department memberships against existing 15Five group assignments
- Add employees to new groups or remove them from outdated groups in 15Five based on the comparison
Connectors Used: BambooHR, 15Five