Trello + Google Drive
Connect Trello and Google Drive to Automate Your Project Workflows
Keep your Trello boards and Google Drive files in sync without the manual busywork.
Why integrate Trello and Google Drive?
Trello and Google Drive are two of the most widely used productivity tools around, yet teams constantly switch between them to attach files, organize deliverables, and track project progress. When the two platforms operate in silos, important documents get lost, card attachments go stale, and team members waste time hunting for the right version of a file. Integrating Trello with Google Drive on tray.ai builds a direct bridge between your project boards and your cloud storage, so the right files are always where your team needs them.
Automate & integrate Trello & Google Drive
Use case
Auto-Create Google Drive Folders for New Trello Cards
Every time a new card is added to a designated Trello board or list, tray.ai automatically creates a matching folder in Google Drive and attaches the folder link back to the card. Every task gets a structured file home from the moment work begins, without anyone having to set it up manually. Team members can immediately start uploading assets, briefs, or reference materials without asking where files should live.
Use case
Move Trello Cards When Google Drive Documents Are Approved
When a Google Drive document's approval comment or sharing permission is updated, tray.ai can automatically move the corresponding Trello card to an 'Approved' or 'Ready for Review' list. This closes the loop between document workflows and project status without requiring manual card updates. Stakeholders reviewing documents in Google Drive directly influence the Trello board without ever logging into Trello.
Use case
Sync Trello Card Attachments to Organized Google Drive Folders
When a file is attached directly to a Trello card, tray.ai can automatically copy or move that file into the corresponding Google Drive folder for long-term storage and team accessibility. This prevents important assets from getting buried inside Trello's attachment system, which lacks the organizational depth of Google Drive. All files stay discoverable, searchable, and shareable through Google Drive's native tooling.
Use case
Create Trello Cards from New Google Drive Files
When a new document, spreadsheet, or presentation is created in a specific Google Drive folder, tray.ai can automatically generate a corresponding Trello card with the file linked as an attachment. This works well for intake workflows where clients or colleagues submit briefs by dropping files into a shared Drive folder. New work items appear on the Trello board automatically, without anyone manually translating submissions into tasks.
Use case
Notify Trello Teams When Google Drive Files Are Shared or Updated
When a file in a linked Google Drive folder is updated or newly shared with the team, tray.ai posts a comment or checklist update on the relevant Trello card to alert assigned members. Teams no longer need to monitor Google Drive activity feeds separately or rely on email notifications that get buried in inboxes. File changes surface directly in the Trello context where work is being tracked.
Use case
Archive Completed Trello Cards to Google Drive as PDF Reports
When a Trello card is marked complete or moved to a 'Done' list, tray.ai can export the card's details, including checklists, comments, and attachments, and save a structured PDF summary to a designated Google Drive archive folder. This creates a permanent, searchable record of completed work that lives outside of Trello and can be shared with clients or leadership. Project history stays retrievable long after cards have been archived.
Use case
Provision Full Project Workspaces Across Trello and Google Drive
When a new project kicks off, triggered by a form submission, CRM deal close, or manual action, tray.ai can simultaneously create a new Trello board with predefined lists and cards alongside a structured Google Drive folder hierarchy populated with template documents. Setup that used to take hours happens in seconds. Teams are ready to go from day one.
Get started with Trello & Google Drive integration today
Trello & Google Drive Challenges
What challenges are there when working with Trello & Google Drive and how will using Tray.ai help?
Challenge
Keeping File Links on Trello Cards from Going Stale
When Google Drive files are moved, renamed, or reorganized, any links attached to Trello cards break silently, leaving team members with dead URLs and no indication that the underlying file has changed location. Manually auditing every card attachment across a large board is impractical.
How Tray.ai Can Help:
tray.ai can monitor Google Drive for file rename or move events and automatically update the corresponding Trello card attachment URL to reflect the new file location, keeping links current without any manual auditing.
Challenge
Inconsistent Folder Naming and Structure Across Projects
Without automation, team members create Google Drive folders for their Trello cards using whatever naming convention made sense to them at the time, resulting in a Drive structure that's hard to navigate and varies across projects and teams.
How Tray.ai Can Help:
tray.ai enforces standardized folder naming by deriving folder names from Trello card metadata, such as board name, list name, card title, and creation date, so every auto-created Drive folder follows the same predictable structure.
Challenge
Duplicate Files Across Trello Attachments and Google Drive
Teams often upload the same file as a Trello card attachment and also save it manually to Google Drive, creating duplicate copies with no clear single source of truth. Over time this leads to version confusion, wasted storage, and uncertainty about which file is current.
How Tray.ai Can Help:
tray.ai can route all file uploads through a single automated pipeline, attaching files to Trello cards while simultaneously syncing them to Google Drive, so there's always one canonical version stored in Drive with a reference link on the Trello card.
Challenge
Manual Status Updates When Documents Reach Review Milestones
Project managers end up constantly monitoring Google Drive for document comments, approval signals, or sharing changes, then manually updating Trello card statuses to match. The lag between document progress and board accuracy frustrates anyone relying on Trello for status.
How Tray.ai Can Help:
tray.ai listens for defined Google Drive activity events, such as a comment containing an approval keyword or a permission change, and automatically moves, labels, or updates the corresponding Trello card, keeping board status in sync with actual document workflow in real time.
Challenge
Lost Project History When Trello Cards Are Archived
When Trello cards are archived or boards are closed at the end of a project, the task history, checklist progress, and comment threads become difficult to access and effectively disappear from the team's day-to-day view. That makes post-project reviews and client documentation requests harder to handle than they should be.
How Tray.ai Can Help:
tray.ai can automatically export Trello card data to Google Drive whenever a card is archived or a board is closed, creating a permanent, searchable record in Google Drive that preserves project history long after the Trello board is gone.
Start using our pre-built Trello & Google Drive templates today
Start from scratch or use one of our pre-built Trello & Google Drive templates to quickly solve your most common use cases.
Trello & Google Drive Templates
Find pre-built Trello & Google Drive solutions for common use cases
Template
New Trello Card → Create Google Drive Folder and Attach Link
Automatically creates a Google Drive folder named after a new Trello card and attaches the folder URL back to the card, so every task has dedicated file storage from the start.
Steps:
- Trigger: A new card is created on a specified Trello board or list
- Action: Create a new folder in Google Drive using the card name and project context as the folder title
- Action: Add the Google Drive folder URL as an attachment on the originating Trello card
Connectors Used: Trello, Google Drive
Template
New Google Drive File in Folder → Create Trello Card
Watches a designated Google Drive folder for new files and automatically creates a Trello card for each new submission, linking the file as an attachment and assigning the card to the appropriate list.
Steps:
- Trigger: A new file is detected in a monitored Google Drive folder
- Action: Create a new Trello card on the target board and list with the file name as the card title
- Action: Attach the Google Drive file URL to the newly created Trello card
Connectors Used: Google Drive, Trello
Template
Trello Card Moved to Done → Save Card Summary to Google Drive
When a Trello card is moved to a specified 'Done' or 'Complete' list, automatically compiles card details including description, checklists, and comments, then saves a summary document to a Google Drive archive folder.
Steps:
- Trigger: A Trello card is moved to a designated completion list
- Action: Collect card metadata including title, description, checklists, labels, and comments via the Trello API
- Action: Create and save a formatted Google Doc or text file summarizing the card details in the designated Drive archive folder
Connectors Used: Trello, Google Drive
Template
Weekly Trello Board Snapshot Saved to Google Drive
On a recurring weekly schedule, exports a summary of all open Trello cards across a board and saves the report as a Google Sheet in a shared Drive folder for stakeholder visibility and project tracking.
Steps:
- Trigger: Scheduled trigger fires every Monday morning at a defined time
- Action: Retrieve all cards from the specified Trello board including list position, assignees, due dates, and labels
- Action: Write the card data into a new or updated Google Sheet in a designated Drive reporting folder
Connectors Used: Trello, Google Drive
Template
Trello Card Attachment Added → Copy File to Google Drive
Monitors Trello cards for new file attachments and automatically copies those files into the corresponding Google Drive project folder for centralized, long-term storage and broader team access.
Steps:
- Trigger: A new attachment is added to a Trello card
- Action: Download or reference the attached file from Trello
- Action: Upload the file to the corresponding Google Drive project folder, creating the folder if it doesn't yet exist
Connectors Used: Trello, Google Drive
Template
New Project Kickoff → Provision Trello Board and Google Drive Workspace
Triggered by a form submission or CRM event, simultaneously creates a structured Trello board with predefined lists and a Google Drive folder hierarchy populated with starter template documents so the team can begin work immediately.
Steps:
- Trigger: A project kickoff form is submitted or a deal is marked closed-won in a connected CRM
- Action: Create a new Trello board with standard lists and populate it with template cards for recurring project tasks
- Action: Create a Google Drive folder structure with subfolders for assets, briefs, approvals, and deliverables, and link the top-level folder to the Trello board description
Connectors Used: Trello, Google Drive